Last Updated: October 12, 2021
At SimTutor we know how important it is to feel that your personal information is safe online. We are committed to maintaining the trust and confidence of all visitors to our websites (including simtics.com and simtutor.com) (“Sites”) and users of our comprehensive eLearning software services provided by SimTutor (including SIMTICS and SimTutor Author) (“Services”).
SimTutor only collects and uses data that we need to communicate with people and to deliver our Service. In particular, we want you to know that SimTutor keeps your data secure both online and offline, and that we will never give your details to any other business for marketing purposes.
In case you want to know more, we’ve provided information below on when and why we collect your personal information, what data we collect, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure.
We’ve tried to make this notice easy to understand, however you’re welcome to contact us at [email protected] if you have any questions after you’ve read it.
This Privacy Notice applies to visitors to and users of the Sites.
This notice also applies to people whom we meet and engage with at conferences and tradeshows, and whom individual SimTutor team members may meet online, for instance on LinkedIn and Facebook.
When someone visits a SimTutor Site, we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behavior patterns. We do this to find out things such as the number of visitors to different parts of our Sites so we can make improvements to them.
This log information is only processed in a way which does not identify any individuals; we do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our Sites.
If we do want to collect personally identifiable information through one of our Sites, we will be open about this. We will make it clear when we collect personal information, by presenting you with a form to fill in, and will explain what we intend to do with the information.
SimTutor may collect, use or share your personal information where it is necessary to notify you about important matters related to your use of the Sites and/or Services, such as answering support questions or billing queries; to do something that you have asked us to (like send you a newsletter or bill you for a subscription); to communicate information about our product; to complete a transaction; or to operate our products and services.
If you fill out a form on one of our Sites to indicate you are interested in our Services, we may contact you to give you further information about the Services and how they could benefit you. You can unsubscribe from this type of communication by clicking on the Unsubscribe link at the bottom of one of our emails, by replying to one of our email messages and asking us to unsubscribe you, or you can submit your unsubscribe request by email to [email protected].
When you register for a free trial or request a SIMTICS guest educator account, we ask you for information such as email address and name so we can create a unique login for you. We also use your email address to stay in touch while you are evaluating our product: for instance when you sign up we may send you a welcome message, product information and tips (so you can learn how to use the product), and notifications and updates related to your use of the Service.
When you request information from a SimTutor team member at a tradeshow, conference or online we will collect your name and email address so that we can send you the information you requested. We may also continue to send you additional, relevant information about our Services, so you can make an informed decision about whether to purchase a subscription. You can request to be removed from that email list at any time by clicking the “Unsubscribe” button at the bottom of any email from SimTutor.
When you purchase a subscription for your personal use, the secure payment form will collect billing information from you including credit card details and billing address. This information is collected by our secure third-party payment partner (Authorize.net or Windcave) who will use this information to verify that the credit card is valid and isn’t being used fraudulently, to charge you for your subscription, and to ascertain if a charge was rejected by your bank. We will also remind you when your credit card is about to expire, so you can update it if you want to continue your subscription.
When you use the Services, we automatically keep a record of your in-app activity for you. This information includes which modules or simulations you access, the study time, and scores and completion times for individual simulations and quizzes.
SimTutor's Services are often used by organizations and education institutions as a digital training resource for their students or employees, in which case the use of our product may be administered directly by the school or employer. SimTutor is not responsible for the privacy or security practices of our organizational customers, which may differ from those set forth in this privacy notice.
If this situation applies to you, the access to and use of your personal data that is held by SimTutor, including your logbook data, may also be subject to that organization's own policies, e.g. your school or your employer. By using a Service in this manner, you agree that we may share your product usage information with that organization and any related person or software product that is involved in administering your access to such Service for that organization.
Notice to students and educators who access a Service through their education institution
The Family Educational Rights and Privacy Act (“FERPA”) is a federal law that applies to educational institutions funded by the U.S. Department of Education (“covered educational institution(s)”). FERPA provides parents and eligible students the right to (1) access education records and seek amendment of education records, and (2) provide consent to disclosure of personally identifiable information (“PII”) from student education records unless a FERPA exception applies. Although SimTutor is not a covered educational institution, SimTutor provides services or functions to covered educational institutions for which the covered educational institution would otherwise use its own employees (“educational services”).
The covered educational institution may need to share PII with SimTutor to create user accounts or to set up individual student profiles. This may be accomplished under FERPA’s exception related to directory information. “Directory information” is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Typical examples of directory information include student name, e-mail, major field of study, dates of attendance, grade level, and Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user. Directory information is determined by the covered educational institution and parents and eligible students may opt out of disclosure under this exception.
In addition, SIMTICS is considered a “school official” and has a legitimate educational interest in the education records and PII it obtains in connection with the educational services. The school official exception under FERPA allows covered educational institutions to disclose PII from education records to SIMTICS. SIMTICS may also need to share education records or PII with the covered educational institution. Parents and eligible students may not opt out of disclosure under the school official exception.
FERPA and the covered educational institution determine how SIMTICS uses and maintains the education records or PII. SimTutor uses the education records or PII only for authorized purposes and does not re-disclose the education records or PII to other parties without specific authorization from the parent or eligible student or from the covered educational institution consistent with FERPA. SimTutor will not use any FERPA-protected information for any other purpose than the purpose for which it was disclosed. Furthermore, SimTutor will not share (or sell) FERPA-protected information, or re-use it for any other purposes, except as directed by the covered educational institution and as permitted by FERPA. Student information that has been properly de-identified or that is shared under the “directory information” exception, is not protected by FERPA, and thus is not subject to FERPA’s use and re-disclosure limitations.
By using Services that are provided to an educational institution, you agree that we may share your education records and PII with your covered educational institution and any related person or software product that is involved in administering your access to such Services.
We will never sell or rent your details to other companies or businesses for marketing purposes.
We use third party service providers to provide you with various aspects of the Services. Our service providers only use your personal information for the purpose of providing portions of the Service to you, on our behalf. In addition, the third party payment partners we utilize help us manage subscription charges and process credit card payments, so if you purchase a personal subscription or pay an invoice by credit or debit card, then these third party payment partners will have secure access to your payment data, and they may store it for your future use.
The third party payment partners store your information in encrypted form, transport it in encrypted form, using SSL, and they only use it for processing and managing your payments to us.
To find out more about how these companies protect your personal data, you can read their security statements using these links:
We also use other third party service providers described at https://www.simtutor.com/resources/subprocessors/.
If you are a newsletter subscriber, please also read the section below titled Newsletter Sign-up.
Other ways we may use your data
If you register to receive our occasional e-newsletter, we will collect personal information in order to be able to send those newsletters to you. We use our newsletters to tell you about product updates and to share relevant information such as customer case studies, articles we’ve written, and articles from other reputable sources. We may also use your contact information to contact you to check that our records are up to date.
We use external mailing system providers to deliver our newsletters, e.g. SharpSpring and MailChimp. These mailing system providers hold minimal contact information about you such as your email address which they need in order to deliver the e-newsletters to you by email.
When we send newsletters we use industry standard technologies to gather statistics about how many people opened the email and how many clicked on links. This information does not identify individuals; we use it to help us monitor and improve our e-newsletter to make it more interesting and meaningful for our readers.
For more information on how these mailing system providers take care of personal data, you can read their privacy notices using the links below:
You can unsubscribe from our newsletter at any time by clicking the ‘unsubscribe’ link at the bottom of any of our newsletter emails. Alternatively you can contact us online or email us at [email protected] and request to be removed from the list.
We do not rent or trade email lists with other organizations and businesses.
We always use generally accepted, reasonable, and appropriate measures that are designed to protect your personal information to keep it secure. It's important to us that you can feel confident about this.
For example, HTTPS (Hypertext Transfer Protocol Secure) is an internet communication protocol that is designed to protect the integrity and confidentiality of data between your computer or device and our Site. You will know we are employing such measures because:
As well as protecting your data online, we also do everything in our power to protect your information off-line:
The servers that store personally identifiable information are in a secure environment on Microsoft Azure in their data center in the US. You can read more about Microsoft’s security measures here: https://www.microsoft.com/en-us/TrustCenter/CloudServices/Azure/default.aspx
The SimTutor Sites and Services may include hyperlinks to external websites, which are provided as a convenience or to guide you to additional relevant information. This Privacy Notice does not cover those external websites as we are not able to control the way they operate.
We do not pass any personal data to those other sites, but depending on how you use an external website, they may be able to collect some log data about you; for instance, your IP address if that site uses Google Analytics.
If you have questions about how another site might use your information, you’ll need to check that site’s own privacy notice.
As an internet user, it’s important to remember that when you post a comment or content on any social media account (e.g. Facebook, LinkedIn, Twitter, Instagram, etc.) or comment on a blog or discussion forum, etc., you have the ability to include personally identifiable information about yourself. If it is a site that is accessible to the public, like the SimTutor social media sites, you should be aware that any information you provide there may be read, collected, and used by other people who access those sites.
To request removal of your personal information from a SimTutor social media account, blog comment, or discussion forum, because you are unable to remove it yourself, you can contact us at [email protected]. In some cases, depending on where you posted your information, we may not be able to remove your personal information ourselves, in which case we will let you know if we are unable to do so and why.
Upon request we will provide you with information about whether we hold and otherwise process, or process on behalf of a third party, any of your personal information. To request this information please contact us at [email protected]. Subscribers to our Services may update or change their account information by editing their profile or organization record or by contacting us for more detailed instructions.
To make a request to have personal information maintained by us returned to you or removed, please email [email protected]. Requests to access, change, or remove your information will be handled within 30 days.
An individual who seeks access to, or who seeks to correct, amend, or delete inaccuracies in personal information stored or processed by us on behalf of our customers (e.g., your educational institution or employer) should direct his/her query to that customer organization (the data controller). If an individual who is accessing the Services through one of our customers makes the query to us directly, we are required to contact such customer for instructions on how to respond to such query. Upon receipt of a request from one of our customers for us to remove the data, we will respond to their request within thirty (30) days. We will retain personal information that we store and process on behalf of our customers for as long as needed to provide the Services to our customers. We will retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
If you are a customer or otherwise provide us with personal information in connection with your use of our Sites or Services, we will delete this information upon your request, provided that, notwithstanding such request, this information may be retained for as long as you maintain an account for our Services, or as needed to provide you with our Services, comply with our legal obligations, resolve disputes and enforce our agreements.
If you reside in European Economic Area (EEA) or the United Kingdom and provided us with your personal information based on a contract with us, you may ask us to export such personal information in a structured, commonly used and machine-readable format and you have the right to transmit those data to another controller. To request such export please contact us at [email protected].
None of our Sites are intended for use by minors under the age of 13. We do not knowingly collect personal information from anyone below that age.
SimTutor marketing is directed at individuals 18 years and older, and in an education setting we only sell to institutions for use by students in Senior High School or older (i.e. Grade 11 upwards).
If you are younger than 16, do not use the Service and do not provide any personal information to us. If you are a parent of a child under 13 and become aware that your child has provided personal information to SimTutor, please contact us at [email protected].
We may update this Privacy Notice from time to time. When we do, the changes will be published online and will be effective immediately. Your continued use of the Sites or the Services constitutes your agreement to be bound by such changes to this Privacy Notice. Your only remedy, if you do not accept the terms of this Privacy Notice, is to discontinue use of the Sites and the Services.
This Privacy Notice was last updated on the date shown at the top of this notice.
Be assured that our goal with any future changes is always to ensure that your data is protected and to comply with relevant laws.
Like most websites, SimTutor Sites use “cookies” to help us deliver a better service to you while you are using our Sites. Our cookies are harmless and are deleted each time you close your browser tab.
What is a cookie?
Cookies are text files, often encrypted, which contain small amounts of information that are used by web developers to improve the user’s experience on a website. Cookies do lots of different jobs, like letting you navigate a website efficiently and remembering your preferences in between sessions.
Cookies are created and stored on your computer or mobile device when you visit a website. Each time you return to that website, your browser sends the relevant stored information back to the website.
You can configure your browser to accept all cookies, notify you when a cookie is set, or reject all cookies. The method for doing this will depend on the browser you use.
However cookies are almost unavoidable if you use the internet. Over 90% of all websites use at least one type of cookie, including the largest and most popular websites like YouTube, Google, Gmail, Twitter, Yahoo mail, Amazon. If you disable or reject all cookies, then in most cases you won’t be able to log in and use those sites. The same applies to SimTutor: if you reject all cookies, you will not be able to use the Services or Sites properly, you may not be able to "sign in" and you may not be able to take full advantage of other offerings.
How long are cookies stored for?
Session cookies are created temporarily during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Once you close the browser window, all session cookies are automatically deleted. These are the only type of cookies that SimTutor uses.
Persistent cookies remain on a user's device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.
Cookies we use on our Site
Third party cookies
The third party software we use includes:
You may also have cookies from another application that you choose to access while using our Site. For example, if you choose to share content through Facebook or Twitter, you might have cookies from these websites.
Also, if your school or employer uses a learning management system (LMS) like Blackboard, Moodle, or Canvas to provide you with access to a Service, then the LMS may use its own cookies.
Because of how cookies work, we cannot access any third party cookies, nor can those third parties access the data in cookies used by SimTutor. If you have queries about cookies from other websites, please check those websites for more information about the cookies they use and how to manage them.
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